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Thread: Accounting software

  1. #1
    Join Date
    Jan 2011
    Posts
    5

    Accounting software

    Just as I was about to buy Quickbooks, I head that its not the best accounting software for manufacturers. What software have you all found best for a packaging brewery? Why? I appreciate any guidance you can provide. Thanks.

  2. #2
    Join Date
    May 2011
    Posts
    7
    I'd like to know as well

  3. #3
    Join Date
    May 2011
    Location
    Chicago, IL
    Posts
    21
    While QB is not ideal for manufacturing because it's not an activity based accounting system, it works well enough for manufacturing (I use it for a modest injection molding business).

    Basically, you will treat your recipes as a Bill of Material (BOM). This will allow you to keep track of how much grain and hops you use. You could also assign labor to the BOM. For instance, if a person spends an hour milling, two hours cleaning, etc. you could keep track of that also. the difficculty comes in when you want to treat your brewhouse or fermenter as a cost center. In other words, if you want your processing equipment costs reflected in every batch then you need to determine an hourly/daily/monthly/etc rate for your brewhouse and a rate for your fermenter. Not sure if it's worth all the effort.

  4. #4
    Join Date
    Jun 2005
    Posts
    52
    We use All Orders by Number Cruncher. I can change BOM every time we build/brew, and have multiple warehouses with individual costing.

  5. #5
    Join Date
    Nov 2010
    Location
    Lakeland, Fl.
    Posts
    47
    Try Orchestrated Beer. The software has EVERYTHING you need for accounting plus a ton more. Based on SAP platform you cant go wrong with it. It's pricey and you have to purchase the appropriate licenses with it. This is the one program you'll ever need or want.

  6. #6
    Join Date
    Jan 2011
    Posts
    5
    All Orders by Number Cruncher is simply an add on to Quickbooks correct? Thanks for your help and it is looking like Quickbooks is still the way to go. Anyone else?

  7. #7
    Join Date
    Mar 2004
    Location
    Greeneville, TN
    Posts
    230
    M.Y.O.B.

    Works really well and tracks everything once you get it set up.

    R/
    Mike Pensinger
    Chief Brewer
    Holston River Brewing Company
    Bristol, TN

  8. #8
    Join Date
    Dec 2010
    Posts
    21

    Erp

    I have a background in information management, so my inclination is to steer towards an ERP program like an SAP model, in this case, Orchestrated Beer. OB is a customized SAP deployment specifically for breweries.

    Anyone out there using it? Its expensive, but its also comprehensive and robust. Much more robust than something like quickbooks. I just want to get a feel for how many breweries out there are really concerned about information management and enterprise planning.

    Thanks

    Ken

  9. #9
    Join Date
    Jul 2010
    Posts
    10
    When you guys say expensive for Orchestrated Beer, how much are we talking about? $1,000? $5,000? $10,000?

  10. #10
    Join Date
    Nov 2010
    Location
    Lakeland, Fl.
    Posts
    47
    GlassBrass440

    $10k for the software and the different licenses needed for key personnel are priced accordingly to departmental requirements, i.e. Financial, Operations, Production, etc etc. They range anywhere from 3,400 to 1,500 as I recall but dont quote me on that but thats the general price range. This program is SAP based and it does everything for breweries (as it is specifically geared to breweries). This program produces TTB APPROVED printable PDF or emailable TTB Brewer Reports -in minutes- based on your production inputs and it also produces the monthly or quarterly reports as well! Very impressive software. It's worth the money.

    http://www.orchestrateam.com/beer2
    http://beer.orchestrateam.com/
    Last edited by S.Foster; 09-03-2011 at 06:42 AM.

  11. #11
    Join Date
    Jun 2012
    Location
    Upper Hutt, New Zealand
    Posts
    58

    Xero with Brewery Management Software?

    Is anyone using Xero with a BMS package?
    Regards,
    Chris Mills

    Kereru Brewing Company
    http://kererubrewing.co.nz

  12. #12
    Join Date
    Sep 2012
    Location
    Aachen, NRW, DE
    Posts
    315
    Before you pick a software system, you need to decide what you need to do with it. Are you just using it for in-house cost management? Do you need it for external reporting (taxes, investors)? Do you need it to spit out automated reports? All of the above?

    Generally speaking, the less you know about accounting, the more heavy-lifting your software has to do. The more your software does, the more expensive it is. How much does it cost to take a few accounting courses at your local college? Any software you buy is only as good as the person plugging in the numbers.

    Some thoughts about a few accounting programs:
    SAP - incredibly powerful, but rarely used to its full advantage in the US. If you're Deutsche Telekom and you want to define 20,000 cost centers, SAP's the only way to do it. Probably overkill if you're a small brewery, unless you have an irrational precision fetish like I do. OB is pricey, but it does all the heavy-lifting for you.

    Excel - really cheap, incredibly flexible and powerful (if you know what you're doing). It's impossible to use for accounting if you don't have a solid grasp of the underlying principles. It's not intuitive at all.

    Gnucash - It's free, and it does basically the same thing as Quickbooks, with a few problems. It doesn't allow multiple users to work on the same files concurrently though. It's also a lot clunkier than QB. QB is easy to use with basically no understanding of accounting. Gnucash also doesn't have any integration with tax-prep software, while QB does.

  13. #13
    Join Date
    Sep 2011
    Location
    Oregon
    Posts
    133
    How about Orchestrated Beer's On Demand offering? Experience? Pricing?
    Nat West
    _____________________
    nat@reverendnatshardcider.com
    503-567-2221

  14. #14
    Join Date
    Oct 2009
    Posts
    50

    Bump

    Anyone have pricing on OrchestratedBeer ondemand? I really despise when software companies aren't upfront with pricing.
    Noah A. Bolmer

    Barley and Hops Tavern
    Occidental, CA
    www.barleynhops.com

    Warped Brewing Company
    Sebastopol, CA

  15. #15
    Join Date
    Jan 2012
    Location
    Raleigh, NC
    Posts
    50

    Software

    S.A.P. we always say that means...Send Another Payment. Be careful that the on-going license costs don't add up to more than it's worth. That stuff is for the big boys, with budget space. Their reply to what can it do.... "depends". "What do you want it to do?" It is tweekable to what you need....but for a price....

    Good luck....

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