Fort Point Beer Company - Accounts Payable Coordinator

[cbarberini]

OVERVIEW:

The Accounts Payable Coordinator will be responsible for managing all payments owed on behalf of the brewery, providing effective accounting and clear communication to our many bar, restaurant and retail locations. The A/P Coordinator must be efficient with detail management, accounting and administration, while also providing seamless, friendly communication on behalf of the brewery in-keeping with the company's strategic goals, mission and values.

The A/P Coordinator will perform a variety of accounting clerical tasks related to the maintenance and processing of payable account records and invoices for Fort Point’s various vendors. The A/P Coordinator performs payroll functions for the Office Manager to ensure employees are paid in an accurate and timely manner. In addition, the A/P Coordinator may assist with general office duties and other duties as assigned.

PRIMARY DUTIES/RESPONSIBILITIES:

• Processing daily Accounts Payable (A/P) invoices and reports with computer programs.
• Maintain detailed reports of company payments by recording cash, checks, and credit card transactions.
• Communicate with vendors to resolve account discrepancies, billing adjustments, apply credits and resolve payment issues.
• Manage payroll processing including calculating hours, overtime and commission.
• Conduct weekly bank reconciliations.
• Producing and preparing daily, weekly, monthly financial statements/reports for accurate financial reporting and management.
• Communicate with management on delinquent accounts and initiate payment protocol with vendors.
• Compile and print invoices and route lists for drivers.
• Process completed sales invoices.
• Assist with generating, printing and mailing monthly statements.
• Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.).
• Establishing and maintaining confidential employer and business files.
• Maintaining financial documents using an organized filing system as instructed electronically or non-electronically.
• Verifying transactions comply with financial policies and procedures established by Fort Point.
• Upholding professionalism by providing courteous customer service to visitors, clients, and vendors.

SECONDARY DUTIES/RESPONSIBILITIES:

• Assist with routing of incoming phone calls, voicemails and emails.
• Manage conference room schedule and calendar.
• Maintain employee contact list and auto information list.
• Assist with upkeep of shared office space and kitchen.
• Manage office supply inventory and assist in supply ordering.
• Analyze data, prepare reports and make recommendations on a variety of accounting items.
• Performing other duties as assigned.
  

KNOWLEDGE/EXPERIENCE/EDUCATION REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s Degree in Accounting or equivalent combination of education and experience.
• 5+ years computerized accounting experience with a thorough understanding of accounting practices and principles.
• Strong computer skills – Microsoft Office Suite (Word, Outlook, PowerPoint, and advanced Excel skills). Proficient in text editor (Google, Microsoft, Apple).
• Ability to review financial documents for accuracy, completeness, validity, and adherence to program and grant standards; compute and post figures rapidly and accurately;
• Establish and maintain files and records; Identify, trace and correct errors.
• Must be proactive, self-directing and project oriented with ability to meet deadlines and follow directions.
• Establish and maintain effective working relationships with others, exercise tact, courtesy and good judgment in responding to clients and staff.
• Able to operate standard office machines, calculator, and able to read and write in English.
• Efficient multi-tasking and the ability to effectively work independently as well as collaboratively as part of a team.
• Good judgment with the ability to make timely and sound decisions with strong organizational, problem-solving, and analytical skills.
• Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.
• Personal qualities of integrity, credibility, and unwavering commitment to Fort Point Beer Company’s mission, values and company goals; a proactive, detail oriented thinker who will own, in partnership with management, the responsibility for the AR Department.
• Stable, solid work history.
• Must be 21 years of age or older at the time of application.

KNOWLEDGE/EXPERIENCE/EDUCATION PREFERRED:

• SAP Business One experience preferred.

EQUIPMENT OPERATION/SKILLS:

• MS Office: Word, PowerPoint, Outlook, Advanced Excel skills required. Proficiency in text editor (Google, Microsoft, Apple).

BENEFITS:

• Paid Time Off
• Paid company holidays
• Health Care: 100% Employer contribution to Kaiser Silver plan and 50% for Dependents
• Supplementary: Eligible for Dental, Vision, and Life group plan
• Commuter benefits
• Discounted Planet Granite or other Gym membership
• Beer and Food benefits

Cover Letter Required with Application


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