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Project Coordinator for Wildpack's Las Vegas Facility

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  • Project Coordinator for Wildpack's Las Vegas Facility

    About Wildpack

    Wildpack is a rapidly growing and established co-packaging and co-manufacturer with multi-site facilities for both non-alcoholic and alcoholic beverages. WildPack produces and packages ready-to-drink beverages for a variety of brand owners in the retail CPG space.

    The company specializes in aluminum can beverage sleeving, filling, and third-party logistics.  We are looking for someone who is a natural leader and is committed to delivering high quality service with high-performance results. We are looking for you to take charge of projects and to confidently navigate competing deadlines in a fast-paced environment. Bring an entrepreneurial spirit and come grow your career in a fun, inclusive, and established business that is supportive with lots of opportunity for advancement.

    Job Overview:

    Our company is need of a self-motivated Project Coordinator to support our Sales & Customer Service Team. You will act as the point of contact between our production facility and our Account Management team. Our ideal candidate has experience with project management, top-notch communication skills, a knowledge of manufacturing processes and can juggle various tasks in a timely manner.

    Key Responsibilities:
    • Serve as main point of contact (POC) for Wildpack teams and act as the conduit between the sales department and the production team on all aspects leading up to and including the production of the client’s product
    • Work with the Account Managers to ensure that customers receive proactive communication leading up to their project being scheduled for production
    • Work with Production Team to schedule production runs on a projection plan 3 months out, based on correspondence with new and existing clients
    • Oversee their onboarding process in conjunction with the Sales team
    • Coordinate delivery of customers’ inbound consumables and ingredients
    • Schedule projects and communicate production dates with production team and Account Management team
    • Manage all inputs and item creation virtually in our ERP
    • Ensure production team has all information for the project including batching sheets, pallet configurations, inbound deliveries such as ingredients, trays and cartons, etc.
    • Work closely with accounting team to advise billable finished product and submit billable finish product count for billing
    • Schedule and conduct plant walk-throughs with new or prospective clients as needed, sometimes bringing in the Owner or Director of Production
    • Communicate and assist Account Managers regarding the status of client projects
    • Work closely with Food Safety Team to conduct positive release process on all projects at completion before releasing to client
    • Answer production phone line and respond to any production emails that pertain to projects and escalate as necessary
    • Create, update, manage and share client project module in our ERP
    • Update and mange production report for all clients
    • Follow established safety and security procedures
    • Meet company established job performance standards, investigate ways to improve, and promote quality and productivity
    • Identify and resolve problems in a timely manner; gather and analyze information skillfully
    • Send samples out for lab testing on behalf of clients

    Your Qualifications:
    • Bachelor's degree preferred (ideally in Business Administration or Communications)
    • 1-3 years of Account Management or Project Management preferred
    • Prior knowledge of food production processes (specifically beverages), preferred but not required
    • PMP or other project management certifications are a bonus!
    • Proficiency with Microsoft products including Excel, Word, Outlook, databases and order-processing software

    Desired Skills:
    • Works well in group and individual problem-solving situations
    • Strong internal and external communication skills, both via email and phone
    • Ability to speak clearly and persuasively in positive or negative situations
    • Ability to respond clearly, concisely, and promptly to questions/requests via phone or
    • email
    • Ability to present information in both one-on-one and small group situations
    • Excellent organizational and time management skills
    • Ability to establish priorities, work independently, and proceed with objectives with little supervision
    • Strong attention to detail, demonstrating accuracy and thoroughness
    • Adaptable to changes in the work environment
    • Punctual and dependable
    • Strong customer service skills
    • Ability to work on multiple projects at one time

    Your Benefits:

    We invest in our people, support their growth through mentorship, professional development, and education opportunities. We strive to offer a work-life balance, creating a culture that is people-focused and fun. Here are some of the benefits you can expect as part of our team:
    • Salary based on experience
    • Medical, Dental and Vision Insurance
    • 401k matching program up to 4% of contribution
    • Paid Time Off
    • Casual (but professional) work environment

    We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
    Join the Wildpack Team! See our current job openings and help us enable up-and-coming beverage brands to grow and thrive in a competitive market.